1. Membership
1.1 Membership entitles the Member to use the facilities of Body Tech Gym, including one induction session if required.
1.2 The Gym reserves the right, at its sole discretion and without notice, to:
a) Refuse admission;
b) Terminate any membership;
c) Vary facilities, opening hours, and pricing.
1.3 Memberships are non-transferable, non-assignable, non-refundable.
2. Cancellation
2.1 Membership may be cancelled only by written notice submitted through the designated contact form located on our Body Tech Fitness website.
2.2 A minimum of five (5) working days’ notice prior to the next direct debit date is required.
2.3 Payments due within the notice period shall remain payable in full. No partial refunds shall be issued.
2.4 Cancellations shall be deemed effective only upon written confirmation by the Gym. If such confirmation is not received within 48 hours, it is the Member’s responsibility to follow up.
3. Health, Safety & Conduct
3.1 Members must complete a PAR-Q health questionnaire and disclose any medical conditions relevant to safe participation in exercise.
3.2 Members who lack sufficient experience or fitness must request an induction session with a qualified staff member.
3.3 Members must:
a) Wear appropriate attire and footwear at all times;
b) Refrain from exercising under the influence of alcohol, narcotics, tranquilizers, or any substances impairing safe exercise;
c) Return all weights and equipment to their designated racks after use;
d) Unload machines following use;
e) Avoid placing weights on floors, walls, or machines;
f) Wipe down equipment before and after use;
g) Dispose of rubbish in the bins provided;
h) Report spills, damages, or suspected tampering of equipment immediately to staff.
3.4 Members shall be liable for any damage to Gym property arising from negligence, misuse, or breach of these Terms.
3.5 The Gym operates on an unstaffed basis outside of designated staffed hours. Members acknowledge that they may be exercising without supervision during these times and accept sole responsibility for their safety when using the facilities.
4. Liability
4.1 The Gym accepts no liability for:
a) Loss, theft, or damage to personal belongings;
b) Injury to Members, except where directly caused by gross negligence of the Gym or its employees.
4.2 Members acknowledge that participation in physical exercise carries inherent risks, including the risk of injury. Members agree to assume full responsibility for their own health, safety, and wellbeing while using the Gym facilities.
4.3 The Gym shall not be liable for the acts, omissions, services, or advice of independent contractors (including but not limited to personal trainers, therapists, or service providers) who operate within or in association with the Gym.
4.4 Members are responsible for ensuring they are medically fit to participate in exercise. The Gym strongly recommends seeking medical clearance before commencing any fitness program, particularly for those with pre-existing health conditions.
4.5 To the fullest extent permitted by law, the Gym shall not be liable for any indirect, incidental, or consequential loss, damage, or expense arising out of or in connection with the use of its facilities or services.
4.6 By accessing the Gym outside of staffed hours, Members acknowledge and accept the risks associated with unsupervised exercise and agree that they are solely responsible for their own safety during such times. The Gym shall not be liable for any injury, incident, or harm arising from unsupervised use, except where directly caused by gross negligence of the Gym.
5. Access & Eligibility
5.1 Members must not admit non-members without prior consent. Breach of this clause shall result in immediate termination of membership without refund.
5.2 Membership is available to individuals aged 13 and above. Members under the age of 16 are not permitted to use the Gym facilities without being accompanied and directly supervised by a responsible adult Member at all times, regardless of staffed or unstaffed hours.
5.3 Access credentials (such as key fobs, QR codes) are strictly personal to the Member and must not be shared. Providing access to non-members, whether during staffed or unstaffed hours, shall result in immediate termination of membership without refund.
5.4 CCTV surveillance operates on the premises for safety, security, and monitoring purposes. CCTV footage is retained for 30 days.
6. Personal Trainers (Independent Contractors)
6.1 Personal trainers (“PTs”) operating within Body Tech Gym are independent contractors and not employees, agents, or representatives of the Gym.
6.2 PTs shall be self-employed and solely responsible for the management of their business, including but not limited to:
a) Obtaining and maintaining all necessary qualifications, certifications, and compliance with industry standards and applicable regulations;
b) Holding and maintaining valid public liability and professional indemnity insurance, and providing evidence of such insurance upon request by the Gym;
c) Entering into agreements with clients regarding training schedules, fees, payments, and liability;
d) Ensuring the safety and suitability of exercise programs delivered.
6.3 The Gym does not vet, verify, or assume responsibility for the qualifications, conduct, insurance, or services provided by PTs.
6.4 Any contractual, financial, or legal matters arising between PTs and their clients are strictly between those parties. The Gym shall bear no liability in respect of any act, omission, or dispute involving PTs.
6.5 The Gym’s role is limited to providing PTs access to the facilities under agreed terms.
7. Promotions
7.1 Members who cancel their membership shall not be eligible for promotional offers within 30 days of cancellation.
7.2 Promotional offers must be redeemed within the same calendar month in which they are issued. Unused offers will expire at the end of that month.